Sample letter/email asking for support on an issue
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  • on April 24, 2013 -

Sample letter/email asking for support on an issue

Writing or emailing your own senator or representative is an important way to support reforms you care about. The following tips can help:

  • Please keep your letter brief, polite and focused on the issue you are writing about.
  • If you are writing to ask a legislator to help you with a loved one’s case, it is better to do so in a separate letter.
  • Always type your letter.
  • Always include your full name, address and phone number, even in emails.

CAPPS will provide sample letters for members on specific issues, at the time they will be most helpful.

Addressing your letter to State Senators and Representatives:

The Honorable (Full name), State Senator, State Capitol, PO Box 30036, Lansing, MI 48909-7536

The Honorable (Full name), State Representative, State Capitol, PO Box 30014, Lansing, MI 48909-7514.

A sample outline for your letter or email:

Mention in your first paragraph:

Dear Senator/Representative (Last name):

  • You are writing in support of an issue.
  • You are a constituent/your business is in their district/you are a leader in an organization, etc.
  • The issue is very important to you/your family/the state, etc.

Mention in your second and third paragraphs:

  • Examples of how the issue has affected you, your loved ones or the state of Michigan, etc.

Mention in your last paragraph:

  • Urge them to support CAPPS’s recommendations, the change you desire, etc.
  • Ask them to respond back, letting you know how they plan to vote/take action.
  • Thank them for their consideration of your request.


Your Name

Your full address

A phone number where you can be reached


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